Safety Procedures (Vyro)

Safety at Vyro is not about hard hats or fire drills — it’s about protecting the most valuable assets we manage: data, deals, and reputation. When you join this system, you inherit responsibility for cultural equity that has taken years to build. One careless click, one loose conversation, or one missed compliance step can put that equity at risk. This module ensures you know how to keep Vyro safe.

1. Digital Security

Every campaign, contract, and athlete detail runs through our systems. If those systems are compromised, the damage is permanent.

• Passwords: Use strong, unique passwords. Two-factor authentication is mandatory on ClickUp, Gmail, Zoho, and any platform tied to Vyro.

• Device Safety: Only access Vyro accounts on personal devices you control. Public computers and unsecured Wi-Fi are prohibited.

• Phishing Awareness: Never click links in suspicious emails. If an email looks unusual, verify with leadership before opening attachments or logging in.

Checkpoint Question:

• What’s the first action you take if you suspect a phishing attempt?

2. Compliance Safety

Compliance is legal safety. Breaking NCAA or House settlement guidelines not only damages VyroTalent — it damages Vyro’s brand entirely.

• No Promises Outside Compliance: Never guarantee deals or outcomes without advisor approval.

• Stay Updated: Compliance rules change often. Make it a habit to check NCAA resources or internal compliance alerts.

• Athlete Protection: Always put the athlete’s eligibility and long-term career above short-term gains.

Scenario Example:
A brand asks for deliverables that violate NCAA rules. The safe response:

“Let me confirm with our compliance team. VyroTalent always ensures our athletes stay protected.”

3. Brand Safety

Brands trust Vyro to handle their image with the same care as their budgets. Every activation must protect brand reputation.

• Content Standards: Never post unapproved content on behalf of an athlete or brand.

• Partnership Alignment: Always vet brand alignment through SponsorUnited or research before pitching. If a brand has negative press, we must be aware.

• Crisis Response: If a campaign issue arises (missed deliverable, negative media, compliance concern), report it immediately. Silence makes small issues unfixable.
  
  

Checkpoint Question:

• What comes first when activating a new campaign: speed or alignment?

4. Reputation Safety

Vyro’s reputation is its most valuable currency. Every action — even outside of work hours — has the power to impact it.

• Social Media Conduct: Do not speak on behalf of Vyro, VyroTalent, or GameChangers365 from personal accounts. Any public statement tied to Vyro must be cleared.

• Confidentiality in Public Spaces: Coffee shop conversations, casual networking, or overheard calls can leak sensitive information. Be mindful.

• Internal Discretion: Never discuss contracts, commissions, or athlete details with those outside Vyro’s system.

Scenario Example:
A friend asks, “How much did that brand pay your athlete?”
The only safe answer:

“I can’t disclose confidential information — Vyro protects all client and athlete details.”

5. System Safety & Backup

Every piece of work must be documented and backed up in the system. If you keep work offline, it is at risk.

• ClickUp Logging: If it’s not logged in ClickUp, it didn’t happen.

• Contract Storage: All contracts go through Wix or Foam.io — never personal email or unapproved drives.

• Document Management: Use Zoho (if assigned) for sensitive document flow. Never use personal Dropbox, Google Drive, or iCloud.

6. Personal Safety in Professional Spaces

While most of Vyro operates digitally, live activations and events require physical safety.

• Events: Follow all venue rules and security protocols. Do not bring unauthorized guests.

• Travel: Book travel only through approved channels. Share itineraries with leadership when traveling for Vyro events.

• Emergency: In the event of an accident or incident at a Vyro activation, alert leadership immediately and document the situation in detail.

Closing Code

Safety at Vyro means protecting three things: trust, compliance, and reputation. Your responsibility is to keep campaigns secure, athletes safe, brands protected, and Vyro’s equity intact.

Remember: in this ecosystem, safety equals longevity. Protect the system, and the system will continue to scale.